The Exco is overall in charge of the Society’s day-to-day activities, in accordance to the Humanist Society Constitution.

If people wish to organise an event under Humanist Society’s good name, tapping on its monetary resources and digital reach, then the Exco needs to approve the event.

For fairness and transparency, the Exco should be contacted as a whole, so that all Exco can provide input. All ideas should be given a fair hearing, and not shot down due to individual bias.

Individuals should avoid:

• Messaging one Exco alone, and making all the decisions just between two people. This causes confusion when unilateral decisions are taken.
• Message the “highest authority”, eg the President, just to get things approved faster.
• Give up hope just because one Exco rejected the idea in a private chat. The idea needs to be reviewed fairly by an entire group.

Exco collectively runs the Society, and each Exco has a responsibility to hear and vote on event proposals.

At the end of the day, the event has to take place. Otherwise, it is all empty talk on paper.

When proposing an event to Exco, we need details to make it work.

The proposal of the idea should take the initiative to suggest a venue.

If a budget is required, it is best to let Exco know, so that we can decide whether it is within the Society’s financial means.

In addition, details (venue, time, date, fees) needs to be confirmed before we publicize the event to collect RSVPs.

Once publicized, the event details should not be changed. Otherwise, it will cause confusion on the ground, causing people to turn up at the wrong place, wrong time.